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Corporate - Administrator- Office Facility Mgt & Services)

Date:  Sep 28, 2022
Brand:  Luxottica (LoA Corporate)
Location: 

New York, NY, US, 10018

Requisition ID: 713702 
Position:Full-Time
Total Rewards: Benefits/Incentive Information

 

Luxottica is a global leader in the design, manufacture and distribution of fashion, luxury and sports eyewear. Our wholesale network covers more than 150 countries and our retail presence consists of over 9,100 retail stores across the globe.

In North America, our wholesale business is the home to global brands like Ray-Ban, Oakley, and many of the top fashion house brands. Our leading retail brands include; LensCrafters, Sunglass Hut, Pearle Vision, and Target Optical. We are also home to EyeMed, the fastest growing vision care company in the United States.

Supporting over 4,500 retail stores in North America, a career in our retail headquarters allows us to stay in touch with the end customer and use their ever-changing behaviors and preferences to shape our offerings of the best eyewear and services.

 

GENERAL FUNCTION

The Office Administrator organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency.  This role will support print device and mail services, office and supply inventory management, conference room/AV support and general office administration.  Energetic experienced professional who can wear multiple hats.  Needs experience in handling a wide range of administrative and executive support related tasks and able to work independently.  Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse employees.

 

MAJOR DUTIES AND RESPONSIBILITIES

Print Device

  • Deliver paper for all office equipment
  • First responder for print device issues and escalation to tech services if needed
  • Ensure proper maintenance and usage of all equipment and supplies

Mail/Shipping & Receiving

  • Process all outgoing pre-stamped personal USPS and business FedEx packages
  • Verify, sign, deliver and record all incoming/outgoing Accountable Mail
  • Sort and deliver incoming FedEx, DHL, UPS, Staples packages and all U.S. Postal Service mail
  • Handle "rush" pick-up/delivery requests
  • Maintain and provide specialized mailing forms i.e. Express, Registered, Certified and Insured
  • Daily interaction and updates with vendors to ensure that procedures and work standards for the Mail Center operations are maintained

CONFERENCE CENTER SUPPORT

  • Coordinate audio-visual equipment and prepare facility for meeting (including Skype, WebEx, teleconference and VTC)
  • Prepares coffee and set out snacks as needed

OFFICE & FOOD SUPPLY MANAGEMENT

  • Establish and maintain par levels for all required basic office supplies, including water and coffee, throughout the building
  • Manage, maintain, clean, and organize Supply stops and Storage areas, including re-fill of coffee and water machines (Copier/Kitchenette)
  • Responsible for the acquisition of conference room supplies (snacks, pens, notepads, flip chart)

OFFICE SUPPORT SERVICES

  • Assist with special projects as needed e.g. employee desk moves
  • Create and maintain office phone list and desk assignments
  • Track “Customer” personnel moves
  • Preparing business correspondence, agendas, and presentations, using Microsoft Office
  • Scheduling, coordinating and catering ordering for meetings, events and other similar activities

GENERAL / COMMUNICATION

  • Identify, evaluate, research, and recommend solutions to office services related issues
  • Coordinating between departments and operating units in resolving day-to-day administrative issues
  • Assisting with administrative management, directory maintenance, logistics, equipment and storage
  • Actively participate in Emergency Fire Warden Safety program for campus locations
  • Base location is Front Desk as receptionist

 

BASIC QUALIFICATIONS

  • Bachelor’s Degree from accredited institution
  • 3-5 years of administrative experience
  • Exceptional customer service skills
  • Excellent interpersonal and communication skills (written and verbal)
  • Ability to handle multiple tasks, projects with competing priorities and tight deadlines
  • Strong organizational skills and attention to detail
  • Strong adaptability, flexibility and resourcefulness while maintaining a professional attitude
  • Must be a team player
  • Proficient in Microsoft Office (Word, Powerpoint, Excel)
  • Tech Savvy
  • Must be able to lift 50 pounds

Upon request and consistent with applicable laws, Luxottica will provide reasonable accommodations to individuals with disabilities who need assistance in the application and hiring process.  To request a reasonable accommodation, please call the Luxottica Ethics Compliance Hotline at 1-888-887-3348 (be sure to provide your name and contact information so that we may follow up in a timely manner). 

We are an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, social origin, social condition, being perceived as a victim of domestic violence, sexual aggression or stalking, religion, age, disability, sexual orientation, gender identity or expression, citizenship, ancestry, veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information or any other characteristics protected by law.  Native Americans receive preference in accordance with Tribal Law.


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

Job Segment: Front Desk, Shipping and Receiving, Facilities, Mailroom, Supply, Administrative, Operations

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