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Legal Assistant

Date: Feb 5, 2019

Location: New York, NY, US, 10018

Company: Luxottica Group

Requisition ID: 93300 
Position:Full-Time

 

Luxottica is a global leader in the design, manufacture and distribution of fashion, luxury and sports eyewear. Our wholesale network covers more than 150 countries and our retail presence consists of over 7,200 retail stores across the globe.

In North America, our wholesale business is the home to global brands like Ray-Ban, Oakley, and many of the top fashion house brands. Our leading retail brands include; LensCrafters, Sunglass Hut, Pearle Vision, Target Optical and Sears Optical. We are also home to EyeMed, the fastest growing vision care company in the United States.

Supporting over 4,500 retail stores in North America, a career in our retail headquarters allows us to stay in touch with the end customer and use their ever-changing behaviors and preferences to shape our offerings of the best eyewear and services.

 

GENERAL FUNCTION

This position will provide administrative support to the Legal VP and General Counsel NA.  There will be additional support to be provided to members of the legal team. The Administrative Assistant is a team player that demonstrates consistent high-level performance and maintains the utmost professional demeanor and highest level of confidentiality and trust.

 

MAJOR DUTIES AND RESPONSIBILITIES

  • Assist with budgeting, invoice processing and preparing reports on spending
    • review, process and input invoices from vendors not set up in E-billing;
    • review, research and rectify invoice issues from 3rd party vendors;
    • assist in the preparation of the quarterly accruals (i.e. - emailing external counsel, updating excel chart, etc.).
    • assist in the preparation of yearly legal budget
    • liaise between legal department(s) and accounting for various invoice/budgeting issues.
    • New vendor set-up
  • Provide administrative support to attorneys including answering telephone, travel, file management, word processing, scheduling, maintaining calendars, preparation of expense reports
  • Assist in process of finalizing agreements, obtaining necessary signatures of executive management, and routing agreements to other party as well as to other Luxottica divisions Organizes and coordinates complex meetings and events as required.
  • Organizes and prioritizes daily administrative responsibilities, organizes multiple projects with the department executive leadership team; and ensures important matters receive top priority.
  • Proactively manages department commitments and timelines such as project status updates and ensures supervisors are aware of critical dates and deadlines.
  • Accurately communicates relevant and potentially sensitive information to and from others, maintaining a high level of confidentiality and exercises good judgment.
  • Drafts correspondence as necessary and produces error-free and grammatically correct documents.
  • Anticipates and follows up on requests and issues with a proactive, problem-solving approach.
  • Represents the business professionally and operates in a manner consistent with the Luxottica culture

 

BASIC QUALIFICATIONS

  • High school diploma
  • 5 years administrative experience
  • 1 year executive administrative experience
  • Experience with budgeting
  • Advanced proficiency with Microsoft Office applications, Word, Excel, PowerPoint, Outlook and Visio. Strong emphasis on Excel and PowerPoint.
  • Strong organizational and prioritization skills, and ability to balance multiple tasks.
  • Strong project management skills.
  • Demonstrates a strong sense of urgency and is proactive
  • Ability to work independently and exercise sound judgment

 

PREFERRED QUALIFICATIONS

  • College degree
  • Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages.
  • Advanced grammar and English skills, Italian helpful
  • Professionally interfaces and communicates among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting CSC.
  • Creates an environment that fosters teamwork and trust.
  • Proactively communicates potential issues and reminders to executives and coworkers as appropriate.

 

 

Upon request and consistent with applicable laws, Luxottica will provide reasonable accommodations to individuals with disabilities who need assistance in the application and hiring process. To request a reasonable accommodation, please contact Talent Luxottica at  877-589-8253 (513-765-2256 outside of US) or email TalentLuxottica@luxotticaretail.com

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, religion, age, disability, sexual orientation, gender identity or expression, citizenship, veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information or any other characteristics protected by law.

 

Administrative; Analyst; Call Center & Customer Service; Communications; Distribution; Engineering; Finance & Accounting; Human Resources; Information Technology; Learning & Development; Legal; Logistics; Manufacturing; Marketing; Optician; Optometry; Other; Product Buying & Planning; Product Design; Product Development; Production; Project Management; Public Relations; Purchasing; Quality Assurance; Research & Development; Retail Associate  ; Retail Management; Sales / Account Management; Sales Associate; Strategy/Planning; Supply Chain  


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

Job Segment: Optometry, Retail Sales, Administrative Assistant, Logistics, Supply, Healthcare, Retail, Administrative, Operations

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